Sno Co DJs Service Agreement - Effective August 25th 2026
SnoCo DJs (Company) performs DJ services for customers (Client).
1. The Basics
The Company commits to providing the agreed services and will make every reasonable effort to perform as described within the bounds of this agreement. Company may take photos and videos during the event for promotional and portfolio uses unless Client requests otherwise in writing.
2. Payment
Company may collect a non-refundable event fee to reserve the event date and compensate Company for holding the date, turning away other work, and beginning planning and administrative services. The event fee is applied toward the total agreed upon contract price. Payment for services is due no later than three business days prior to the event. If unpaid by that date, the company may elect not to perform.
3. If Client Cancels
The booking fee is non-refundable. If Client cancels 7 or more days before the event, no further payment is owed. If Client cancels within 7 days of the event, the full contract price is due, because the date has been reserved and other work turned away.
Instructing Company to stop, or substantially delaying Company, once Company has departed for the venue or begun setup is treated as a day-of cancellation, and the full contract price remains due.
If Company rebooks the date, any amount actually received from the replacement booking is credited against what Client owes. No guarantee of rebooking.
Any request to reschedule is subject to Company availability. If Company is available, payments may be transferred to the new date; if not, the request is treated as a cancellation.
4. If Company Can’t Perform
If Company is unable to perform and no mutually acceptable substitute or rescheduled date can be arranged, Company will refund all amounts paid by Client.
5. Day-Of Setup and Client Responsibilities
Client is responsible for:
Venue access at the agreed setup time
Communicating venue rules, curfews, and noise restrictions to Company in advance
One designated point of contact for day-of decisions and timeline changes
Reasonable access to restroom facilities for Company personnel
Timely, respectful and clear communication
If Client materially fails to meet these responsibilities, Company may, after making reasonable effort to communicate the issue, suspend or terminate performance without refund.
Company maintains commercial general liability insurance and can provide a certificate to the venue on request. Company may suspend or stop performance if conditions become unsafe for people or equipment.
Company does not provide, supervise, or monitor alcohol service. Client is solely responsible for any alcohol served at the event and for compliance with all applicable laws and venue requirements.
Company will make reasonable efforts to arrive by agreed setup time but is not responsible for delays caused by factors outside its control including traffic, road conditions, or other unforeseen circumstances.
6. Music and Volume
Client provides any must-play and do-not-play lists, typically through a Company provided intake form covering preferences, details, and requests. Company follows Client’s playlist and announcements but retains professional judgment over transitions, sequencing, and reading the room.
Volume follows venue noise rules and applicable law first, reasonable Client requests second, Company discretion third. Company is not required to play songs or audio that would be inappropriate or unlawful given the specific event context or harmful to Company’s professional reputation.
Client will indicate music content preferences at booking — including whether explicit lyrics are permitted, preferred in edited/radio versions, or restricted to family-friendly content — and Company will make reasonable efforts to honor those preferences.
Overtime beyond the contracted end time is billed at $200 per hour in [15-minute] increments, subject to Company approval and venue rules.
Regardless of contracted end time or any overtime approval, Company will not perform past 1:59 AM.
7. Equipment and Safety
Company provides professional-grade equipment and may use backups as reasonable. Only Company personnel, or others with Company's explicit permission, may move, connect, disconnect, or operate Company equipment.
Client is responsible for keeping guests, children, and other vendors clear of active lighting fixtures, trusses, cable runs etc.
Client is responsible for damage to Company equipment caused by Client, guests, venue staff, or other vendors, except where caused by Company negligence.
Company reserves the right to immediately terminate performance without refund if guests or Client engage in conduct that is illegal, threatening, or creates an unsafe environment for Company personnel or equipment.
8. Legal
Limitation of liability. Company’s total liability under this Agreement will not exceed the amount actually paid to Company. Company is not liable for indirect, incidental, or consequential damages, including emotional distress or lost enjoyment.
Indemnification. Client agrees to indemnify, defend, and hold Company harmless from claims arising from Client’s venue instructions, guest conduct, or misuse of equipment, except where caused by Company negligence.
Force majeure. Neither party is liable for delay or failure to perform due to events beyond reasonable control — severe weather, fire, flood, public emergency, illness, venue closure, government action. The parties will work in good faith to reschedule or otherwise resolve.
Governing law. This Agreement is governed by the laws of Washington State, and any action will be brought in the courts of Snohomish County, Washington.